Privacy Policy

Last updated: December 1st, 2025

This Privacy Policy explains how The Weekend Creator (“we”, “us”, “our”) collects, uses, and protects your personal data when you use our website https://theweekendcreator.co.uk (the “Site”) and our services.

We are the data controller of your personal data.
If you have any questions, you can contact us at: hello@theweekendcreator.co.uk

1. Data We Collect

We collect and process personal data in the following situations:

1.1. Information you provide to us

When you contact us, book a service, or purchase a digital product, you may provide:

• Name

• Email address

• Phone number

• Business name (if applicable)

• Billing details (e.g. address or company details where required for invoices)

• Details about your booking or project

• Any other information you choose to include in messages, enquiry forms, or questionnaires

We do not receive or store your full payment card details if you use a third-party payment provider. For bank transfer, we will see your name, account name, and any reference you add.

1.2. Photography-related information

When you book a photography session, we may process:

• Shoot date, time, and location

• Business branding details (e.g. your logo, brand colours, product details)

• Images and videos captured during the session

Images may contain personal data (e.g. identifiable people, locations, business branding).

1.3. Newsletter and marketing sign-ups

If you subscribe to our mailing list or marketing content, we collect:

• Name (if provided)

• Email address

• Your marketing preferences

You can unsubscribe at any time using the link in our emails or by contacting us.

1.4. Automatically collected data (cookies & analytics)

When you visit our Site, we may automatically collect:

• IP address

• Browser type and version

• Device type

• Time zone

• Pages visited and time spent on them

• Referring site (how you found us)

• Basic technical errors and performance data

This is collected through cookies and similar technologies and is primarily used for analytics and site performance.

You can control non-essential cookies via our cookie banner and your browser settings.

2. How We Use Your Data

We use your personal data for the following purposes:

• To provide our services

  • Responding to enquiries

  • Managing and confirming bookings

  • Delivering photography services and digital products

  • Sending invoices, booking confirmations, and service-related communications

• To manage payments and business records

  • Processing deposits and remaining balances

  • Bookkeeping and accounting

  • Complying with tax and legal obligations

• To communicate with you

  • Responding to emails or messages

  • Sending important updates about your booking or order

• For marketing (with your consent or where allowed by law)

  • Sending newsletters, updates, and offers

  • Sharing portfolio images where agreed

• To improve our website and services

  • Analysing how visitors use the Site

  • Ensuring the Site is secure and works properly

We do not sell your personal data.

3. Legal Bases for Processing (GDPR / UK GDPR)

We process your personal data under the following legal bases:

• Contract – to perform a contract or take steps at your request before entering a contract

  • e.g. managing bookings, delivering services, sending invoices

• Legitimate interests – to run and grow our business in a way that does not unfairly impact your rights

  • e.g. keeping basic records, responding to general enquiries, improving our services, limited marketing to existing customers

• Consent – where you actively opt in

  • e.g. newsletter mailing list, non-essential cookies, certain marketing uses of images

• Legal obligation – to comply with legal or regulatory requirements

  • e.g. tax, accounting, and business records

4. Cookies and Tracking Technologies

We use cookies on our Site to:

• Make the website work properly (essential cookies)

• Remember your preferences

• Gather anonymous statistics and analytics

When you first visit the Site, you will see a cookie banner allowing you to:

• Accept all cookies

• Reject non-essential cookies

• Manage your preferences

You can also control cookies via your browser settings. For more detail, please see our Cookie Policy (linked from the footer or cookie banner).

5. How Long We Keep Your Data

We keep personal data only for as long as necessary for the purpose it was collected, including to meet legal, accounting, or reporting requirements. For example:

• Enquiry emails (no booking) – typically up to 12 months

• Client and booking records – usually up to 7 years (for tax and accounting)

• Newsletter data – until you unsubscribe or we remove inactive subscribers

• Photography images/files – for the period agreed with you (e.g. for delivery and backup), or until you request deletion where reasonable and not in conflict with legal/contractual needs

We may keep anonymized or aggregated information (that does not identify you) for longer.

6. Sharing Your Data

We may share your personal data with trusted third parties who help us operate our business, such as:

• Website hosting and email providers (e.g. Hostinger or similar)

• Payment and banking providers

• Cloud storage and backup tools

• Email marketing platforms (for newsletters, if used)

These providers only process your data on our instructions and are required to keep it secure.

We may also share data where required by law or to protect our legal rights (e.g. with regulators, legal advisors, or authorities).

We do not sell or rent your personal data to third parties.

7. International Transfers

Some of our service providers may store or process data outside the UK/EEA.

Where this occurs, we take steps to ensure your data is protected, for example by using providers that implement appropriate safeguards in line with UK GDPR / GDPR requirements (such as standard contractual clauses or adequacy decisions).

8. Your Rights (UK / EU Residents)

If you are in the UK or EU, you have the following rights in relation to your personal data:

• Right to be informed – to know how your data is collected and used

• Right of access – to request a copy of the personal data we hold about you

• Right to rectification – to correct inaccurate or incomplete data

• Right to erasure – to request deletion of your data in certain situations

• Right to restrict processing – to limit how we use your data in certain circumstances

• Right to data portability – to receive your data in a structured, commonly used format

• Right to object – to object to certain types of processing (e.g. direct marketing)

• Rights related to automated decision-making and profiling – we do not carry out automated decision-making that produces legal or similarly significant effects

You can exercise your rights by contacting us at hello@theweekendcreator.co.uk.
We may need to verify your identity before responding.

If you are unhappy with how we handle your data, you also have the right to complain to your local supervisory authority. In the UK, this is the Information Commissioner’s Office (ICO).

9. Links to Other Websites

Our Site may contain links to third-party websites (e.g. social media platforms, payment providers).
We are not responsible for the privacy practices or content of those sites. We encourage you to read their privacy policies separately.

10. Security of Your Data

We take reasonable technical and organizational measures to protect your personal data against unauthorized access, loss, misuse, or disclosure.

However, no method of transmission over the internet or electronic storage is 100% secure, so we cannot guarantee absolute security.

11. Children’s Data

Our Site and services are primarily aimed at adults and business clients.
We do not knowingly collect personal data from children without parental or guardian consent. If you believe a child has provided us with personal data without consent, please contact us and we will delete it where appropriate.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.
The latest version will always be posted on this page with the “Last updated” date at the top.

We encourage you to review this page periodically to stay informed about how we handle your personal data.

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, you can contact us at:

📧 hello@theweekendcreator.co.uk